On-Site Document Scanning.

We scan controlled records at your facility. A certified compliance professional leads the project. Staff are cleared to your rules.

Document scanning on a factory floor

Industries we serve.

Aerospace

On-site scanning for aviation, FAA repair stations, eVTOL, spacecraft, propulsion, and parts distributors. Drawings, manuals, and program files stay in your facility.

BioTech

Laboratory research, batch records, and device history files for biotech, pharmaceutical, and medical device teams. GMP, GLP, and clinical records never leave your site.

Defense

First Articles, technical data packages, and traceability files for primes and subcontractors. ITAR, CUI, and U.S. Persons rules compliance.

Industrial

Drawings, travelers, and quality records for manufacturers, machine shops, and OEMs. Records become instantly searchable by all employees.

Paper records consume valuable square footage

Companies pay building rent for file storage instead of value generating production space

  • Paper records are hard to search
  • Paper records are at highest risk for physical damage, loss, misplacement, or theft.
  • Keeping physical records offsite means paying for many hidden costs including: pickup trip charges, box receipt/entering, monthly climate controlled storage, box retrieval, box delivery trip fee by zone, fuel surcharges, re-boxing when cardboard decays, box re-file, archive destruction. Read your storage contract fine-print carefully.
Disorganized paper records
A person delayed by piles of paper records

Missing Records Slow Processes

A single missing paper means a delayed customer shipment, a supplier part held in receiving, or an unpaid invoice.

  • A missing AS9102 holds a shipment
  • Valuable engineering personnel hunting for lost production travelers
  • Inspectors searching for supplier certificates
  • A mis-placed invoice holds up a financial report
  • Lack of evidence results in an audit non-conformance

Onsite Scanning Reduces Risk

Records never leave your premises and are digitized in under 24 hours

  • Dedicated Engineering Project Manager
  • Scanning staff are pre-cleared for trade compliance
  • Scanning equipment complies with NIST/CMMC and cyber security requirements
  • Team can scale up or down based on capacity. No need to hire/layoff employees
  • Documents are picked by our staff with no disruption to your processes
  • Hard copies don't leave your site, are accessible at any time prior to/after scanning
  • No call centers, overseas customer service, or uninformed delivery/pickup drivers
People scanning records on site
Organized digital PDF records

Centralized and Accessible Digital Records

From piles to PDFs, electronic digital records are the economical choice

  • Digital PDF files accessible to your onsite & remote workers
  • Electronic records are easily backed-up and protected from loss
  • Facility floorspace utilized for revenue generating activities, not storing paperwork
  • Conduct keyword searches, search by content, or train your company knowledge base

A Smooth Process

Step 1

Scope

Agree what will be scanned and data entry requirements.

  • Document types and volumes
  • Access rules in writing
  • Clearance standard named
  • Price quoted per image
Step 2

Scan

Cleared personnel capture and index on your premises.

  • Team pre-cleared
  • Capture on your premises
  • Originals stay with you
Step 3

Complete

Files moved to your network or portal, invoiced weekly, performance report

  • Files transfered hourly
  • Weekly invoice
  • Project performance dashboard

Work inside your controls.

The job follows the access and quality rules you already run.

Facility access

  • Badges and escorts
  • Approved hours
  • Device rules
  • Restricted areas

Clearance match

  • ITAR when required
  • U.S. Persons only
  • Customer standards
  • Named before arrival

Chain of custody

  • Check out
  • Scan on site
  • Return to you
  • Handling record

Closeout file

  • File counts
  • Exceptions noted
  • Names on the job
  • Index included

Let's talk

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